Executive Assistant

Phoenix, AZ 85016

Industry: Administrative - Clerical Job Number: 1659
Job Description Summary - 55k + Bonus
Responsible to provide administrative and office support to a department, service line or local brokerage services department or specialized team. The majority of duties are administrative in nature with minimal focus on marketing/business development support.
Job Description
May be responsible for one or more of the following:
• Provide administrative and office support to a department, service line or local brokerage services department or specialized team
• Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
• Maintain confidential department records and office files in accordance with internal company procedures
• Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.
• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
• Proofread and correct spelling, grammatical, and layout errors
• Coordinate and assist with collecting, aggregating, and preparing data
• Update and maintain client database
• Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
• Answer and screen incoming telephone calls
• Coordinate travel and administer activities
• Provide backup coverage for Front Desk Administrator, when necessary
• Code and submit office invoices to Accounting
• Perform special projects as required
• Sort, prepare, and deliver incoming/outgoing mail
• Assist with updating eCommunity and/or electronic property listings

MINIMUM REQUIREMENTS
• High School Diploma or GED
• 5+ years of prior office experience
• Or any similar combination of education and experience
• Proficiency with Microsoft Office Suite

• Intermediate knowledge of Adobe Creative Suite
• Excellent phone and organization skills

• Superior organizational skills; sets priorities; meets deadlines; and carefully proofs own work
• Ability to multitask
• Strong writing, editing, and proofreading skills
• Excellent verbal and written communication skills
• Proven record of providing excellent customer service, both internal and external
• Excellent interpersonal skills
• Detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
• Excellent attendance and punctuality

• Upbeat, energetic, takes initiative, dependable, takes pride in work, and works well within a team
• Professional appearance and decorum at all times

 
Office, support, presentation, powerpoint, excel, administrative

Roy Palomo

Roy is the recruiting director, owner, and co-founder of HotFoot Recruiters. With almost 10 years of experience in the recruiting industry, he quickly established himself as a knowledgeable and trusted recruiter within the Arizona market. He approaches each day as a challenge to get quality people in the careers they deserve. Expectations are never unclear in his management approach. Roy’s ability to facilitate the focus of each day’s recruiting efforts ensures that his team is on task and accomplishing our client’s goals. Over the years Roy has attained a large network of professional talent, allowing him to provide unmatchable solutions for our clients. Experience and a proactive approach to each day make Roy a huge asset to the success of HotFoot Recruiters.

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