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Executive Assistant

Phoenix, AZ 85043

Industry: Administrative - Clerical Job Number: 1662

Executive Assistant to Senior Staff

 

Description: 

 

This position reports to the President, but also supports the President’ s staff. This position requires handling high level confidential information and utmost attention to detail.  Candidate must be a self-starter who is able to multi-task and prioritize workload.  The position involves PowerPoint presentation preparation, Excel spreadsheets, Word monthly reports, executive travel arrangements, expense report preparation, corporate records maintenance, organization chart preparation, on-site and off-site meeting planning, supply purchasing, liaison to Corporate office  and various other duties as required.  The candidate must be able to interface professionally with the department managers, corporate directors and their assistants. The right candidate will have a positive attitude, a professional demeanor and patience with the ability to treat every constituent with the utmost respect.  Prior Sales and Marketing support experience is highly desired.

 

Qualifications:

 

Bachelor’ s degree or equivalent combination of education and experience

PC experience with a high degree of proficiency in all Microsoft Office applications including Word, Excel, PowerPoint and Outlook

 

Additional Knowledge, Skills and Abilities:

 

Excellent written and spoken communication

Ability to maintain confidentiality at all times

Should possess strong work ethic

Integrity a must – foster trust and a positive work environment

Must be flexible and have the ability to work on multiple projects simultaneously and handle changing priorities – capacity to change directions at a moment’ s notice

Must be a self-starter able to take on projects with little direction.

Strong organizational skills with ability to prioritize and meet deadlines

Attention to detail a must along with superior proofreading skills

Must be a team player; very limited administrative staff so must do whatever is required, even the menial tasks

Strong interpersonal skills; ability to get things done while working with various individuals at the same time extending dignity and respect to all

 

Prior desired experience:

 

Website support/updates

Marketing and Trade show experience

Social Media marketing experience

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